Global warming, climate crisis, etc nowadays those jargons become trending topics almost everywhere. It all because those issues was related with our planet where we lived. Did you know guys that our planet is in danger?
Since know I work for one of document solution company, here I want to share something that could help us to save our world. It’s about paperless environment especially for office activity.
Every company in this world must have and need of something which we usually called document. Since my granpa and granma born, document always related with paper. And you know that condition was run for almost a hundred years. How many trees that we need to produce paper? How much amount of paper in our landfills?
The paperless environment is minimizing amounts of paper and converts all forms of documentation into digital format. Paperless environment especially in the office will have some advantages such as [http://www.supergreenme.com/go-green-environment-eco:Go-Green—Create-a-Paperless-Office]:
The paperless office saves businesses money by improving productivity and reducing paper and storage costs, as well as the costs of printing, mailing, and shipping.
The paperless office needs less physical storage space for files.
The paperless office reduces negative impact on the environment by reducing the amount of paper in landfills and using fewer trees to produce paper.
The paperless office allows access to documents and databases from locations other than the main business locale.
The paperless office speeds up access to documents, data, and electronic billing and bill paying.
So here the fact that paperless environment for office will produces productivity gains, costs savings, space saving, ease in sharing information, and a reduced impact on the environment.
One of office activity that have closed related with paper is faxing activity. Fax is Telecommunications technology used to transfer copies (facsimiles) of documents, especially using affordable devices operating over the telephone network. Fax, a modern way to transmit document via phone line was become popular because it save time, effort, and cost. But still it doesn’t save paper anyway:). Here the traditional fax work.
So then how do we do paperless activity on our Faxing environment? We can become the pioneer for this paperless faxing environment.
Here is the solution:
First as the Fax sender we can implement a technology called PC faxing. PC faxing is a technology where we can send our softcopy document to Fax receiver directly from our PC.
Here the illustration for conventional outgoing faxing behavior
Here we produce a paper (via softcopy printing) which usually ended up with paper disposal (here we go we waste our paper). Just imagine when we need to fax at least 20 documents per day, how many papers that wasted? 🙂
By using PC faxing, we can cut the printing and transfer procedure. See the illustration below:
Can you see it simple, fast, and save paper. 🙂
Not only outgoing Fax that we can convert into paperless environment, we can also do that behavior as a fax receiver. Usually the conventional fax receiver will do just like shown below illustration:
Again all of that scheme will ended up with disposal and again our papers are wasted which mean our trees are wasted.
For receiving fax it will be little bit advance solution to make it into paperless environment. Nowadays technology give us possibility to convert fax output into softcopy result and later on that softcopy result can be redirected or redistributed on another format such as email, share folder, etc. SO we can see that advance technology we can create such an amazing paperless environment in receiving fax. When we did little bit more effort, we also can do time saving for fax document distribution also we won’t see any paper produced (especially when it need to be printed).
From that explanation we could see that to save our world is easy. Not only Batman, Spiderman, Superman, and any others superhero could do but also us :). “So what are we waiting for, with the wise technology choices and smart plan we can create world become a better place to live”.
Written by: Ryan Wahyu Fachrullah
Powered By: Astragraphia, Fuji Xerox, Xerox
nb: if you need a complete paperless solution you can contact me 🙂